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Back Office Productivity: 3 Tips for Back Office Optimization

Posted on the 16 July 2014 by Fleetmatics @fleetmatics

Posted 18 July 2014 12:00 AM by Operations

I am sure you have heard the phrase "Time is Money" before. It may be just a cliché to some people, but when you are a small business owner, it is essentially a fact. At the end of the day, wasted time means wasted money for your service-based business. When your back office isn't productive or efficient, the rest of the team has a hard time running on time. Make back office productivity a priority and the rest of your business may follow suit.

Here are three easy ways back office optimization tips to improve productivity and efficiency in your back office:

It's time to manage your time

Begin your day by organizing and prioritizing your tasks. Always be realistic in what you can accomplish in one day. Over-committing yourself first thing in the morning can only lead into a stressful afternoon.

After you have organized your tasks, shift your focus to your fieldworkers' workloads. Make sure they understand what needs to get done each day. Use tools to schedule jobs and manage fieldworkers to maximize productivity.

Get techy

You may wish to use technology to help manage several different schedules and jobs. Fleetmatics WORK offers a simple solution to help a small business get rid of a messy and confusing whiteboard. Use the scheduling tool to create new jobs and manage the workload easier.

A cloud based solution makes it easy to record and update information both in the office and out in the field. If your fieldworkers are able to complete invoicing while at the job site, this cuts back on excess paperwork and manual processes back at the office.

Get your books in order

Paperwork is an industry-wide pain. Many people leave important paperwork until the last minute, which can increase stress and the possibility of manual errors. In some cases, it can even mean missing out on cash flow.

Prepare your business so you don't have to worry and stress about end of year tax paperwork. There are a slew of affordable accounting packages that can integrate with your scheduling and job management solutions to make your office more optimized and productive.

It can help your field team to do their jobs better if your back office is running smoothly. Always remember that it is difficult to run a business; you are bound to run into a few road bumps. However, if your back office is productive, efficient and proactive, the bumps will be easier to navigate.

how can Fleetmatics WORK help your business get organized?

Read to take the next step to optimize your back office productivity? Get a TRIAL today!

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