Business Magazine

Off the Road and On – Leasing Companies & Administrative Services

Posted on the 20 April 2012 by Ryderexchange

Leasing Companies Can Provide Administrative Services, Too

Written by Ryder Fleet Management Solutions

Most fleets lease trucks to keep their capital intact, relieve themselves of vehicle maintenance and offset other challenges of ownership. They are also finding, however, that full-service leasing can take care of administrative, driver-related and other non-vehicle tasks as well.

“Some full-service fleets handle fuel tax reporting, which is labor-intensive,” says Darry Stuart, president of Wrentham, MA-based DWS Fleet Management Services. Although most leased fleets offer electronic recording of mileage driven in each state, some fleet owners (as well as owner-operator fleets) still prefer paper logs. Full-service leasing companies have the ability to aggregate both types of data for tax reporting, which can be placed online and accessed by fleets on demand. This administrative service allows clients to keep tabs on their fuel usage and tax consequences on an ongoing basis, so there are no surprises when payments are due.

lease administrator

Most leased companies also offer paperless tracking of driver hours and use this to keep fleet owners informed about driver compliance. With a re-emphasis on hours-of-service (HOS) observance coming from Compliance, Safety, Accountability (CSA) regulations initiated by the Federal Motor Carrier Safety Administration, many fleets struggle with meeting the requirements as well as handling their costs. This is where full-service leasing can help fleets meet their regulatory obligations without tying up additional capital or labor.

By making use of GPS—not just for miles tracking, HOS and fuel tax audits—full leasing companies can also offer geofencing; real-time location; and tracking of driver habits such as hard braking, speed, out-of-route operation and unauthorized use. Fleet officials usually can either track these issues in real-time over the internet or receive an alert from the leasing company when a specified event occurs. This alert system saves fleets time and effort in keeping tabs on their vehicles and drivers.

Full-service leasing companies also have expanded other driver services to include things such as drug and alcohol testing through third-party providers. This relieves fleets of the task of finding testers and keeping records pertaining to the test results. Most important, the third-party testers make certain that the results are kept on file, organized, confidential and defensible should a legal issue arise. Some full-leasing companies also offer assistance with driver hiring and background checks. Once a driver is in place, leasing companies can make sure that driver compliance records are up-to-date, records are secured and available for regulatory audits, and that upcoming expirations are dealt with in plenty of time so the driver stays on the road.

Fleets can also use driving training services offered by leasing companies, including in-house training, driver meetings, distance training and online and DVD training modules. These include instruction on record keeping, safety and securement.

Copyright 2012 Fleet Owner. Reprinted with permission. All rights reserved.


You Might Also Like :

Back to Featured Articles on Logo Paperblog

These articles might interest you :

  • Rewind: It’s the 90s

    Rewind: It’s

    It seems that the 1990s are everywhere right now. What’s old is new again and all that. The last concert of the summer, I took it to another level when I... Read more

    The 25 September 2018 by   Irene Gomes
    FASHION, LIFESTYLE
  • Thomas Land | Drayton Manor Park

    Thomas Land Drayton Manor Park

    If living near a theme park was in your criteria for buying a house, then our new house would certainly meet that need. Living about a 3 minute drive from... Read more

    The 25 September 2018 by   Thefoodiecoupleblog
    FOOD & DRINK, RECIPES
  • Your Eye Drops Can Kill You

    Your Drops Kill

    Anything can be a poison, it all depends on the dose. This includes the drops you use to clear your eyes. The active, and dangerous, ingredient in many of... Read more

    The 25 September 2018 by   Dplylemd
    BOOKS, CULTURE, HEALTH, MEDICINE
  • The Wood Brothers: "River Takes the Town" & "Happiness Jones" Dutch TV Live...

    Wood Brothers: "River Takes Town" "Happiness Jones" Dutch Live Videos

    Watch roots trio The Wood Brothers perform River Takes the Town and Happiness Jones two tracks from their latest album One Drop Of Truth for Dutch music show... Read more

    The 25 September 2018 by   Hctf
    ENTERTAINMENT, MUSIC
  • Opera Review: Falling Down

    Opera Review: Falling Down

    The Met opens with a disastrous Samson et Dalila. by Paul J. Pelkonen A world of toil: Robert Alagna does hard time in Samson et Dalila. Photo by Ken Howard ©... Read more

    The 25 September 2018 by   Superconductor
    CULTURE, THEATRE & OPERA
  • Could Neanderthals Speak? Implications of FOXP2

    FOXP2 is one of the most famous genes out there; notable for containing two mutations linked to language in humans. These mutations are also in Neanderthals,... Read more

    The 25 September 2018 by   Reprieve
    BIOLOGY, SCIENCE
  • Diet Doctor Podcast #3 – Dr. Jeffry Gerber and Ivor Cummins

    Ivor Cummins: Great to be here, Bret. Dr. Jeffry Gerber: Thanks, Bret. Bret: The first thing I want to talk to you about is I learned from you guys you have t... Read more

    The 25 September 2018 by   Dietdoctor
    DIET & WEIGHT, HEALTH, HEALTHY LIVING, MEDICINE

Magazine