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How to Do Lotus Notes to Word Conversion and Why

Posted on the 05 April 2015 by Savita Singh @Compgeekblog

IBM Lotus Notes is an email program used by IT professionals to communicate with each other. But due to some of its disadvantages, users choose to migrate emails data in other applications such as MS Word to experience better emailing and other features. One of the biggest drawbacks of Notes is publishing limitations. In Lotus Notes features like create reports with specific formatting and pivot tables are not available that enable users to create mail merge with mailbox data. Therefore, in this section we will illustrate few examples where the Lotus Notes to word conversion is required and a solution to export Notes emails in MS Word files.

Situations Demanding Notes To Word Conversion!

There are plenty of reasons that emerge the need of exporting Notes data to Word files, let us focus on them in detail:

 Migrating Notes to different application like MS Word requires data conversion of Notes in MS Word files. When users migrate to Word from Notes, it reads only doc files to read and write data. To carry Notes vital files along in Word application, users are required to convert NSF file emails in MS Word application.

 To maintain records in Notes application for legal and compliance needs, users have to pay extra attention and preparations. As data stored in Notes survive only for test of time, else depends on Notes infrastructure for still being available. This also forces users to store and manage data in different applications.


Caveats In Converting Notes Data In Word Files!

To overcome all these situations, better option is to transfer Notes documents to Word documents. The process to transfer Notes documents in Word application requires some preparations that include:

• Maintain integrity of data like links, hyperlinks, fonts and other formatting, while converting Notes data in Word program.

• Convert embed attachments from Notes to Word application without deleting or altering any properties

• Keep an eye on forms and layout of Notes emails during conversion into Word application and make necessary changes

Benefits Of Converting Notes Files In MS Word!

• Once NSF emails are converted in Word files, it can be easily accessed in word processor programs like Notepad etc without relying on any specific platform.

• MS Word provides advance features in printing and publishing information saved in Doc files instead of Lotus Notes.

• Maintenance of MS Word as compared to Notes is quite affordable for users as Notes resources are available scarcely.

• Files saved in Word files can be easily shared even on MS SharePoint comparable to data saved in NSF files that can be only shared and accessed on particular platform.

After analyzing the benefits of converting Notes files in MS Word files, next step is converting database from Notes to Word files. Manually these files are not converted as both support different functionality and have different compatibility. With the help of third party tools data can be migrated from one platform to another. Plenty of third party tools are available for users to migrate data from IBM Notes to Doc files including Notes to MS Word converter tool that permit users to migrate complete/selective Notes emails in MS Word Doc file format in original format.


How To Convert NSF Data In MS Word Files?

After downloading and installing the tool in system, just provide required NSF files with tool for converting into Doc files. After adding NSF files, the tool will start scanning of files and provide preview of all NSF files data to users. After viewing files, provide a destination folder to save output Doc files in system and start NSF to Doc files conversion. Depending upon the size of NSF file emails, all files will be converted to Word files with status report. To view output Doc files from system, go to desired location and access Notes data in MS Word application effectively.

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