Planning an event is not a task of breeze; instead it's a solid blend of food, services, and entertainment that can be a huge challenge. Any misstep can put great effects to your event and can slam your business's image in front of clients.
So, if you are going to plan a business event, here are a few things that will help you run a smooth event, thereby removing the chance of any pitfalls:
The purpose of the event
Why you want this event? State a clear object about why you want to hold the certain event. Whether you are celebrating for your new faculty member or you are making arrangements for your success, or it's a fundraising event, lacking a defined objective will not be able to attract attendees and will not make the event a success. Ask yourself:
- Who is going to attend your event and who will organised your event? Doing this will help you sort various major things of your event.
- What your event states! Give your event a specific theme during the planning process.
Although the new club might look appealing to host your event, make sure to select the venue that reflects your audience and the type of business. Also consider that your venue should be close to the commuting patterns, to make it easy for the invitees to come.
Perfect planning
A perfect event needs your effort, time and money. But do you know what goes into a perfect event? Proper research and overall cost of the event. To make an event successful, do thorough research about what you want in your event and how you will host it. Do consider the event cost for each category and don't forget the small costs.
Signage to food to parking
Although these might look small things, they can become major pitfalls of the event, if ignored. Food! Who will you serve, what kind of food you want to serve? Whether you want a corporate catering service or you will serve by yourself.
Well, the answer to these questions lies only about two things: the number of invitees and your budget. Catering service will be perfect if you want to save money, as they have all the equipment and know how you can safely handle the food. Make sure you always plan for more food. Plan for the snack type foods to satisfy people.
Further, make sure you have an ample parking space. The more things you offer to your clients, the more they will feel welcomed and happy.
Cater your invitee's needs
When setting up the food, invitations, and other things, make sure to offer them in a way they feel welcome. If you allow them to bring a partner with them, make sure that they feel happy. Have a dedicated person to welcome special guests.
Make it an engaging event
You have everything, from guests to food for the purpose of the event, now what? How will you keep your people engaged in your event? Depending on the purpose of your event, you can include high-profile speakers. You can call for a well-known business personality, your company's head, community head or any other respective person to speak a few words about your brand or organization.
Game corner for kids and adults
If the families and kids are also the invitees of the event, it is important to ensure that they don't feel bored at the event. You can incorporate games and other smaller events for adults.
Offering some kind of giveaways to your invitees to thank them for attending your wedding. Also, what you give reflects on your organization, so give a thoughtful giveaway.
Planning a business event takes a lot of effort because one wrong thing will directly hamper your company's image. So plan and have a successful event!
