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6 Best Trello Alternatives to Manage Projects in 2020

Posted on the 03 September 2020 by Ankit Prakash @ankitpr89

Trello began life as a product of Fog Creek Software in 2011 and became a separate company before being acquired by Atlassian in 2017 (now known as Glitch). Trello is one of the most intuitive kanban apps you'll find. Several provide mighty kanban boards, plus a wide variety of features just like Trello. In this blog, we will be discussing features, services, use cases, integrations and pricing of Trello software and some of the most popular Trello alternatives.

Trello uses a board interface similar to Jira. The significant distinction is that Trello is built explicitly with task cards that provide much more depth than Jira and other Trello alternatives. To begin with, Trello provides a free level with an appropriate feature set and can then be updated with two payment rates when required. Continue to work on your tasks and activities every day by creating note boards. You can use this as a journey planner, a side project, a community newsletter, an event, or an idea repository. On Trello cards, you can list assignments, suggestions and track the progress.

Trello cards can be sorted and organized according to their categories. You can connect digital documentation and applications to the cards as well. Before discussing the Trello alternatives, let us see the pricing, feature and integration of Trello software.

Some of the Trello features:

Trello software offers a team collaboration platform to manage tasks. With Trello management tool, managing project is easy, intuitive, and visually pleasant. There are hundreds of integrations that you need if you opt for extra functionality such as reports, monitoring tasks, or live team chats. Trello is an open-source platform that is ideal to use with Kanban due to its user-friendly visual interface.

Here are some of the management features that Trello offers:

Task scheduler and prioritization:

To plan and prioritize tasks with due dates and labels, Trello uses a kanban board system. Its is a perfect tool for content teams, marketing projects, customer support tracking, sales pipelines, HR tracking, and manage an agile project.

Trello provides the "Power Up" (or Trello app) add-on options for the integrated team calendar display. This view displays each project, tasks, the dates, and the right owner.

Time tracking:

As an additional 'power-up' option, time monitoring is available. You can do the real-time search with this feature, either give customers that time or use it as an aid to implement project execution improvement.

Documentation features:

Each card in Trello includes an attachment button to access and link files and images to other platforms such as Google Drive, Dropbox, and OneDrive.

Collaboration features:-


On the bottom of each Trello card, you can insert the files, add other people, add emojis, or even connect other Trello cards.

File sharing:

As previously mentioned, the connection button and a file upload option is available in each card statement for each Trello card.

Team dashboards:

The whole main page of Trello works like a team guide, which includes the assignments and the scope and the nature of their work.

Some of the most useful services that Trello offers

Trello is an amazing tool for project management that keeps track of everything from the critical information to the minute details.

Well-Organized Board & Card System

Trello is a fantastic project management tool and task management. The visual Kanban boards in Trello software are flexible, shareable, and let help you pack a ton of information into each card. There is minimal chance of confusion, as all tasks are in order and can be tracked by specific performance lists with a board for each project and a card for each job.

Smooth Editing

The goal of Trello project management tool is to maintain structured control, and it means that you can assign tasks and change lists of tasks inline using the most basic method of drag and drop. You can adjust the plans or team members to your needs and use automated notifications to keep track of any changes.

Team Collaboration

Trello is, in essence, a collaboration tool that is readily justifiable due to the various team functionality in the device. With this tool, you can encourage the whole team to engage in meaningful community and single chat conversations, submit diatribes and documents, exchange information, manage projects. You can access files directly from your Google Drive or Dropbox account.

Reasonable timeframes

You can render tasks with shorter time frames by using the Trello Power-up schedule, last-minute assignments, and display them according to their rank. However, you can trigger your current calendar app to produce your iCal feed and import tasks already allocated.

Searchable database

In the case of a data breach, project management in Trello ensures that all relevant discussions and corporate data are stored elegantly in the system for further use. A variety of labels and search plugins are available to assist you in locating the desired file in less time.

You need not be worried about exchanging confidential data of projects in Trello because the program is built to follow high safety requirements and uses a protocol for bank encryption to ensure that the data is never in the wrong hands. This one is another advantage over Trello alternatives.


Trello works with the public developer APIs so that you can link it to any app/system, extension, or plugin, literally.

Mobile Optimization

Trello mobile app is what all you need to tackle your plans and projects while on the go using practically open data from all apps, including Android and iOS operators.

Trello Integrations

You can integrate these apps for Trello :

Here are some more Trello Integrations:

1. Create Trello cards for new Jira issues

Teams are productive and better when all of them are on the same page. So, monitoring your tasks, collaborating with others, and testing each new problem in Jira with a card at Trello is simple. So for every new issue on Jira, you don't have to build a card manually on Trello.

2. Create New Trello Cards from Rows in Google Sheets

With this Google Sheets and Trello integration template, you can transfer data from Google Sheets to your Trello card. Only sign in and trigger Bot with your accounts in In your Trello card definition, you can also map the Google Sheets areas.

3. Add Tasks from Your Trello Board to HubSpot

This sophisticated automation from now takes care of you not to spend time to keep both your tools of task management synced. Once this automation is activated, each card added to your Trello list in HubSpot can create a job.

4. Send new Trello archived cards to Google Sheets as rows.

It may be not easy to find cards that you have saved in the past, even if you are a daily Trello customer. All your archived cards can take a long time to find the one you want.

5. Create Trello cards from new Google spreadsheet rows

Sheets is a very versatile tool for Google. You can use it for maintaining a contact list, managing tasks, collaborating with others, etc. You can also list your jobs on a Google chart, but Trello can be useful in tandem.

6. Create a Trello card on a New Record in ServiceNow

You need to work with your colleagues on a project to ensure that they are up to date with the latest projects. You can map fields from ServiceNow to Trello, based on the ServiceNow list. You can automatically create a new record in ServiceNow whenever you add a new Trello card.

7. Create a ServiceNow record when a card is moved to a Trello list

To track the progress of your projects, you might use Trello. But can there be times in which your development, QA, and support teams want them in a robust, personalized database? That is why the ready-made prototype for migration of Trello to ServiceNow comes in. Your projects can look much more efficient with this workflow set up. Simply connect your account with your ServiceNow and Trello account, activate this Bot, and finish!

Is Trello for free?

Most of the management features of Trello tool that makes it better than Trello alternatives are available for free. Two-step verification is an exciting aspect of the free tier. It is not common in free software, so it is good to know that you can trust the reliability of Trello over other Trello alternatives at any price level.

The free version of Trello tool offers the following features-

Unlimited personal boards, complete cards, infinite lists, 10 MB of file attachments limit, ten team boards, one power-up of each board, 50 automatic controls are running per month, authentication of two factors.

Trello Business Class - $9.99/user/month - All previous functionality, 250 MB per file attachment limit, priority support, backgrounds of the custom board, unlimited team boards, custom areas, calendar view, app integrations, 1000 automated monthly commands, advanced admin allowances.

Trello Enterprise - Starts at $17.50/user/month - All previous features, unlimited commands, restrictions on the attachment, power-up management, personalized onboarding. Trello's pricing is quite competitive with other simple task management and software collaboration.

Some of the users of Trello software:

Around 11,866 enterprises use Trello to organize and prioritize projects in a flexible, and rewarding way. Firms use this tool more commonly in the US and the computer software industry. The software is preferred over Trello alternatives by enterprises with ten to fifty people and revenues of $1 M to ten million.

Some of the businesses using Trello :

  • California Institute of the Arts -US
  • Creative Mettle - UK
  • TerraCycle Inc. - US
  • National Audubon Society, Inc. - US
  • Benbria Corporation - Canada

Which is better Asana or Trello?

Asana is one of the reliable Trello alternatives that takes a task-oriented approach and workflow functionality. Trello is a better alternative than Asana and incredibly flexible as you can use Asana and Kanban together to get the benefits of virtual teams and a tool that does the communication for you. Trello is completely configurable, and the creation of a program and technique that works for you simply is up to you. You can use Trello for anything from project management to real-time tracking of projects to managing tasks. Asana is a Trello alternative that offers similar features as Trello with a slightly longer list of features as compared to Trello.

Some of Trello's outstanding feature is to switch assignments from one vertical chart to the next. When a project is complete, you can move it to the next level. It is an incredibly satisfying step - you can see the research advancing practically. It is an extremely straightforward but effective way to view the project progress. Thus, we can say that Trello is one of the best alternatives when projects frequently move between different stages. Asana tool is most suitable for larger projects, and the device is available for free up to 15 members.

Some of the features offered by Google Keep are:

  • Google Docs is easy to copy
  • Cooperate and share with others
  • Keeping the widget: always alive
  • Transcribe picture text
  • Have your stenographer
  • Place the recalls
  • Check Filter

Is Monday better than Trello?

As project management software, Trello and have some overlap. Trello is known as a visual project management and team collaboration tool that offers a Kanban system, lists, and cards. However, if you're searching for project management software with Gantt charts, then Monday will not be suitable for you. We can say that Monday is a better Trello alternative.

Who can use Trello?

Trello is a kanban project management tool that is ideal for marketing, customer service, distribution pipelines, and human resources monitoring projects. It provides a free personal usage package, which contains essential core features and its top-level services by Adobe, Foot Locker, and Spotify.

Trello has limitations: there are no built-in consumer invoicing, and in-house initiatives are more fitting. Big, large-scale programs, including software development, are also not robust because they are deficient in native financial capital and specialized monitoring capability. Find other alternatives to Trello if you want this degree of accessibility.

Who can use can arrange projects using Kanban, but it also provides other options. The advance functionality of Monday goes beyond Trello. is likely the most versatile management tool you'll find. The software is one of the best alternatives to Trello that has a unique organizational approach, colour and placement to help manage a team at a glance.

Now we can say that is one of the most reliable Trello alternatives. provides more functionality which makes it very convenient, while for those new to work in the cloud, Trello is the best option.

Some popular Trello alternatives

ClickUp is one of the best cloud-based Trello alternatives for all forms of users. ClickUp provides an agile board view, which helps you in one board to track each role on your team. You can track activity progress in percentage form and either "resolved" or "in progress" can be labelled. A Gantt chart table allows you to view activities through a group or person in a calendar, inserting notifications automatically.

  • All features of a project management tool
  • Handles Kanban methods
  • Task Management features
  • Document Management
  • Content Management
  • Contact Management
  • Discussion Boards
  • Brainstorming
  • Project Management
  • Chat (Messaging)
  • Synchronous Editing
  • Group Calendars
  • IT Project Management
  • Time & Expense Tracking
  • Resource Management
Integrations: Pricing:
  • Free Forever: Free
  • Unlimited for $5 /User/Month
  • Business for $9 /User/Month
  • Enterprise for $17 /User/Month

Teamwork Projects is one of the most reliable, web-based Trello alternatives for managing tasks and projects with online Kanban boards. The methods for coordination include analysis, marking, forecasts and control of the schedule. The software helps you create an efficient team using Teamwork's project management software, help desk, document management software & CRM. The software enables you to track workflows in real-time and Kanban Boards.

  • IT Project Management
  • Use of Kanban boards when you don't need sprints
  • Requirement Management
  • Percent-Complete Tracking
  • Task Management
  • Project Templates
  • Milestone Tracking
  • Kanban Board
  • Time & Expense Tracking
  • Recurring Task Management
Integrations: Pricing:
  • Free Forever: Free
  • Pro for $9 /User/Month/Billed Yearly
  • The premium for $15 /User/Month/Billed Yearly
  • Enterprise: Custom

ProofHub is one of the most useful ,cloud-based Trello alternatives that helps you collaborate with your business managers and customers to reduce timescales. It allows users improve work process and get better visibility across tasks using Kanban boards. ProofHub enables you to stay in ultimate control of your projects even when you are on the go. It is a SAAS based software for managing project with automatic time tracking feature. That means you can track time spent on different tasks without logging into it manually.

  • Real-time tracking of projects
  • Manage tasks
  • Budget Management
  • Issue Management
  • Milestone Tracking
  • Resource Management
  • Portfolio Management
  • Task Management
  • Requirement Management
  • Status Tracking of projects
  • Project Templates
  • Time & Expense Tracking
  • Kanban Board
  • Idea Management
  • Annotation and Markup Tool
  • White Labeling
Integrations: Pricing:
  • Free trial: yes
  • Essential for $45 /Month/Billed Yearly
  • Ultimate Control for$89 /Month/Billed Yearly

Nifty is an open-source project management tool used to plan, organize, and track your daily workflow. Unlike the Kanban-style, users can sort task lists vertically to offer more value by including sub-tasks. NiftyPM help users manage feedback and deadlines using Kanban view and also provides context to tasks. It's one of the best Trello alternatives that support platforms like Windows, Mac, Mobile Android, and iOS.

  • Percent-Complete Tracking
  • Budget Management
  • Issue Management
  • Idea Management
  • Task Management
  • Milestone Tracking
  • Requirement Management
  • Portfolio Management
  • Project Planning
  • Gantt chart
  • Resource Management
  • Status Tracking
  • Time & Expense Tracking
  • Recurring Task Management
  • Kanban Board
  • Project Templates


  • Starter for Free
  • Pro for $79 /User/Month/Billed Yearly
  • Business for $124 /User/Month/Billed Yearly
  • Enterprise for Custom

Hive is an AI-based project management tool and one the best Trello alternatives for teams of all sizes. It integrates well with the app like Zapier, Slack, Hubspot, Zoom, etc.

The tool offers flexible views including portfolio, calendar, table Kanban, Gantt and summary view.

  • Real-time expense Tracking
  • Kanban Board
  • Drag and drop
  • Version Control
  • Audio-Video Conferencing
  • Discussion Boards for team members
  • Chat (Messaging) with team members
  • Group Calendars for team members
  • Create task lists
  • Collaboration Tools
  • Create personal Task List
  • Percent-Complete Tracking
  • Gantt Charts
  • Assign tasks to team members
Integrations: Pricing:
  • Trial: Yes
  • Professional: $12 /User/Month/Billed Yearly

Wrike is an all-in-one project management platform that lets you quickly and flexibly manage your challenging projects. It is suitable for managers, mid-size businesses, and corporations to collaborate with team members and know as one of the reliable Trello alternatives in the market. You can help handle collaboration and finish the job with Wrike's coordination apps and configuration tools.

  • Project Management Software Features
  • Portfolio Management
  • Percent-Complete Tracking
  • Real-time project planning
  • Time tracking
  • Requirement Management
  • Kanban Board
  • Project Templates
  • Drag and drop feature
  • Key Performance Indicators
  • Predefined Templates
  • Gantt charts
  • Due Date Tracking
  • Chat (Messaging)
  • File Management System
  • Annotation and Markup Tools


  • Free
  • Professional for 9.80$ Monthly / User
  • Commercial for 24.80$ Monthly / User
  • Enterprise: Custom

Trello vs Clickup

Let's agree that Trello is a fantastic product for managing projects that cover the essential Kanban tool and features. No special qualifications or prior experience of this software are needed and suitable for teams that require additional features like WIP Limits and Control Charts. With its project boards, progress columns, and assignment sheets, Trello's structure makes it an accessible and convenient tool for someone familiar with the Agile process. For its flexibility and ease of use, small teams like Trello in particular. Trello also provides lots of power-ups at a cost. Trello has its drawbacks, however.

Clickup is open-source software for project management with a complete set of features that are easy to use. You can take ClickUp into account if you have a large team and need software that performs more than just time tracking and managing tasks. You get the add-ons and more in the main package with ClickUp. The calendar involves preparing the activities and goals, making deadlines to meet the due dates, seeing how you are going and what you want to do next.

ClickUp offers additional features that you need to manage your Kanban workflow and create a Kanban board. ClickUp has a capacity of 100 MB plus a great board view, list view, and box view - all is forever open. You can say that Clickup is a useful Trello alternative for managing projects.

Trello vs NiftyPM

By making note cards on your dashboard, Trello organizes your tasks and daily activities. Users can make use of this tool for creating task lists, travel planning, as a side project, as a group newsletter, an exhibition, or as a forum for ideas. On the Trello cards, you can list tasks and suggestions. These cards can be categorized and arranged according to categories by the customer. A simple description of the cards is shown on the front and helps users, for example, checklists, due dates, comments, attachments, etc. to delve into more detail. Users can add a success meter to the to-do list by inserting a checklist. Documents and media files can also be attached to cards.

Nifty is an easy to use collaboration tool and Trello alternative to schedule, coordinate, and monitor your workflow every day. Nifty's Kanban board empowers you to organize, collaborate, and prioritize tasks while managing projects. Join the team and project partners with instant communications, group chats, various meetings, and post the new information in the same workspace. Develop road maps to visually reflect the milestones and the planned dates of project completion at a given time. A platform like Windows, Mac, Android smartphones, and iOS supports the tool.


So, these are some of the reliable and best Trello alternatives available in the market. Trello is a web-based Kanban-style list-making application and one of the most intuitive kanban apps. There are a multitude of Trello alternatives out there and choosing the best one can be a little bit tricky. To ease your search, we've put together a list of the best project management tools above. These alternatives vary based on Kanban system, Gantt charts, pricing, integration and much more. You can choose the Trello alternative that best suits your budget and size of business.

Questions asked while looking for Trello Alternatives:
6 Best Trello Alternatives to Manage Projects in 2020

Regina is Guest Contributor at Sprout24 and Web content analyst at Ad Week. She loves writing about sales and marketing software reviews in business that help them in a big way with driving conversions.

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