Engagement party planning is not an easy task. For starters, it is an event where your life is going to take a new turn. With that at the back of your mind, you barely have the time to think about anything else! Even if you have taken care of the smallest details, something or the other is bound to go wrong.
In order to resolve these discrepancies, it is always wise to hire a good event planner. But in an era where numerous event managers have cropped up in every nook and corner, how do you find and settle upon the best event planning company?
If you are wondering how to plan your engagement party effectively, here are a few things you must ask your planner in order to make sure that they are the perfect fit for your event.
What Is Their Area of Expertise?
Ask your planner what kind of events they have organized previously. If they specialize in something like business events, they might not be able to handle the intricacies of an engagement party. On the other hand, if they have organized engagements before, they will be able to better understand your needs.
More so, if engagement party planning is their area of expertise, they would have worked closely with many vendors formerly. This networking will help them secure affordable deals which you possibly couldn’t have on your own.
Which Services Can They Provide?
Be very precise while asking your planners about the services they can provide. Will you be finding a venue yourself or do you want to delegate this task to them? Should their services include catering, audio-visuals, decor, and staffing?
Are they required to take care of the transportation and accommodation of guests? Most engagement planners will provide you with different packages which will include either some or all of these services. Choose the one which matches your requirements the best.
How Much Do They Charge?
Affordability is an aspect that you should be upfront about, even with the best event planning company.
Check if the charges fit your budget. Ask them in detail about their fee structure. Do they charge a flat fee, an hourly rate, a percentage, or simply the cost-per-person? Will there be any additional fees?
Are their third-party vendor costs included within what they are charging? These questions might sound trivial but they will help ensure that no nasty surprises spring up later.
Do They Use Technology?
While deliberating upon how to plan your engagement party, you must have often considered the benefits which can be reaped with the latest technology.
Check with your planners if they intend to use anything of that sort. Will they employ smart tools for project management, ticketing, and audio-visuals?
Some planners utilize specialist event technology to ensure an efficient and customized production. If you want to find the perfect engagement party planner, make sure they use their technical knowledge to lend value and make your event memorable.
Is There a Safety Plan?
Having a safety plan for events is a standard industry practice. It includes safety management structures, adherence to health regulations, citing safety rules, and provisions for people with disabilities.
Make sure that your event planner is familiar with all of these and is able to carry out event-specific risk assessments. The best event planners will have a detailed plan at hand and will ensure that all safety requirements are being met.
What Are Their Terms and Conditions?
Once you are done asking all of the above questions, remember to read up the contract you are signing with the event planners. Scrutinize their terms and conditions. For instance, what is their policy for cancellation and refunds? How will they deal with event-related exigencies?
Is their staff contractual or permanent? Who will be the point of communication between you and the company? Knowing these things well in advance will enable you to understand and work diligently with them.
The Bottomline
While you are engrossed in engagement party planning, interview different planners before arriving at a decision.
If you are looking for the best event planning company to manage your engagement, don’t look any further than KavoossiKonsulting. Their experience, ability, and past successes are unmatched.
By separating the wheat from the chaff, you will be able to find someone who will handle your engagement party with both, professionalism and passion.
