Print W-2 Forms in QuickBooks Desktop and Online with Adobe Reader; When the employees are going to prepare for their tax returns then they required these W-2 forms.
Using QuickBooks Enhanced Payroll for Accountants QuickBooks offers an option for accountants to use the QuickBooks Enhanced Payroll for Accountants version. This version allows accountants to prepare payroll and W-2 forms for clients without requiring a payroll subscription.
Follow these steps to print W-2 forms using this method:
Step 1: Access QuickBooks Accountant Log in to your QuickBooks Accountant version, and from the menu, select "Employees" and then "Payroll Center."
Step 2: Set Up Employees
Add your employees' information by clicking on "Add New Employee" within the Payroll Center. Enter the necessary details, including Social Security Numbers and addresses.
Step 3: Generate W-2 Forms
Once the employee information is set up, go to the "File Forms" section within the Payroll Center. Select "Annual Forms" and then "W-2." Choose the tax year and select the employees for whom you want to generate W-2 forms.
Step 4: Review and Print W-2 Forms
Review the W-2 information for each employee and make any necessary corrections. After verifying the data, click "Print" to generate the W-2 forms. You can print the forms on plain paper or use pre-printed forms.
Method 2: Use Third-Party Payroll Services
Another option to print W-2 forms in QuickBooks without a QuickBooks payroll subscription is to use third-party payroll services. These services can integrate with QuickBooks and handle payroll processing and tax reporting on your behalf. Follow these steps to use third-party payroll services:
Step 1: Choose a Third-Party Payroll Service
Research and select a reputable third-party payroll service that offers W-2 form generation. Ensure that the service is compatible with QuickBooks, allowing for easy data import/export.
Step 2: Set Up Employee Information
Follow the payroll service's instructions to set up employee information, including wages, deductions, and tax withholding details. This information will be used to generate the W-2 forms.
See also: How to Print W2 in QuickBooks without Payroll Subscription
Step 3: Process Payroll and Generate W-2 Forms
Process your payroll through the third-party service, and at the end of the year, the service will generate W-2 forms for your employees based on the provided information.
Step 4: Review and Distribute W-2 Forms
Review the generated W-2 forms for accuracy and make any necessary corrections. Distribute the forms to your employees according to IRS guidelines.
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FAQs (Frequently Asked Questions):
Can I manually create W-2 forms without a payroll subscription?
Yes, you can manually create W-2 forms using IRS-provided blank forms or pre-printed forms purchased from office supply stores. However, this method may be time-consuming and increases the risk of errors.
Are there any free options to print W-2 forms in QuickBooks?
QuickBooks does not offer a free option to print W-2 forms. You will need either a payroll subscription or use alternative methods like QuickBooks Enhanced Payroll for Accountants or third-party payroll services.
Is it essential to file W-2 forms with the Social Security Administration?
Yes, as an employer, you must file W-2 forms with the Social Security Administration (SSA) by the deadline set by the IRS, even if you don't have a payroll subscription.
What is the deadline for distributing W-2 forms to employees?
The deadline for distributing W-2 forms to employees is January 31st of each year. Ensure timely distribution to avoid penalties and help your employees with their tax filing.
Conclusion
Printing W-2 forms in QuickBooks Desktop and Online without a payroll subscription is possible through alternative methods. Using QuickBooks Enhanced Payroll for Accountants or opting for third-party payroll services are viable options for generating W-2 forms accurately and efficiently. Select the method that best suits your needs, ensuring that you meet IRS requirements for timely and compliant tax reporting. QuickBooks remains a valuable tool for managing your business's financial needs, even without a payroll subscription.
Visit here: Print W-2 Forms in QuickBooks Desktop & Online
