Handling routine tasks in the profession of property management is something that involves juggling with a large number of tasks. Such tasks include tracking rent payments, handling maintenance requests etc that are quite laborious and time confusing if done manually. This is the reason why commercial and residential construction companies are gradually getting inclined towards property management software. Property management software allows its users to automate multiple business operations which usually require time and labor. However, the advantages that such a software offers, go far beyond just saving time. In this blog, we will be discussing about how your company can benefit from having property management software designed and developed.
Automation, which follows implementing property management software, solves most of the problems that property managers deal with on a regular basis. Here is what you get from a property management software.
1. Better communication
The area of property management involves a lot of people where tenants also have a lot of duties to perform like paying rent and reporting maintenance requests which require their time and your availability. Property management software gives tenants the scope to log into their own profiles and perform all the necessary duties online. Additionally it also enables them to report a maintenance request any time of the day and record every update.
2. Online payment facility
Rent payments can be a hassle for both you and your tenants. Keeping a track of payments manually can be difficult and time consuming as it requires a few days to process. Moreover, it is easier to miss a payment record when introduced manually to spreadsheets. On the other hand, with property management software your tenants can pay their rent through their mobile phones which you can receive within minutes. It also simplifies payment from each tenant when you keep records online which also helps you run financial reports automatically.
3. Quick property inspection
Property inspection is counted amongst the most time consuming business operations of property managers. For property inspection one needs to visit properties one after another and note down all the important information and typing it up back in the office. This process can also be simplified with property management software which conducts property inspections and generates insightful reports while out in the field. You can also save a lot of time by using inspection templates prepared beforehand.
4. Real time access to information
You either keep all the necessary information on spreadsheets on your laptop or in great piles of documents which restricts your operation to a particular geographical location that is your office. As property management software is a web based platform it allows you to work from anywhere at any time. Data gets updated automatically and saved online facilitating you and your tenant to access all this information directly from their mobile devices.
5. Securing sensitive data
In every business, storing confidential details of your clients including their credit checks and lease agreements is crucial. As property manager it is your responsibility to safeguard them. Property management software also makes it easy for you as it saves all such personal information safely online. Software development companies provide data encryption that doubles up the safety.
You can come across various ready to use property management software solutions in the market but the biggest disadvantage of them is that they are produced for the mass which means that their functionalities are to fulfill the need of many property managers as possible. You might even find some of the functionalities unnecessary for your business. That is why it is better to use custom property software designed and developed to suit your requirements. You can also look for the best property management app that will help you in the same way.
