Whether you work in an office of 10 people or 1,000 people, office management is an important aspect in the success of any business. Efficiently running and managing an office is tough work. From dealing with bigger tasks like paying rent and bills on time to the smaller tasks like ordering new paper towels and utensils for the break room before they run out, managing an office is much easier when you're organized and efficient. Here are five ways you can more efficiently manage your office supplies, from the unloading dock to the organization on break room and supply room shelves.
Safe and efficient unloading
Whether you meet a truck at the dock or you just unload supplies out of the back of someone's car after a trip to Costco, unloading safely and efficiently can save a lot of time and possibly injury. For loading and unloading docks, be sure to follow all posted safety precautions. Be aware of steps, drop-offs and sharp corners. Watch for forklifts and other unloading machinery. Don't bring extra clutter or items into the unloading area and keep a lookout for overhead hazards like pipes and electrical wiring.
Check orders and update inventory
When the order comes in, check to make sure that everything you ordered has been included. Your order should include a packing list that will list everything in your original order. If something's missing, make note of it and notify the supplier immediately. As you're checking your order, you can also update your inventory. If you don't already have an inventory in a centralized location that everyone can see, you should consider setting one up using Evernote or Google Drive. Update the inventory as soon as items come in to ensure that no one else places an order for the same thing.
Make labels for everything
It's hard to be organized when nothing has its own clearly defined space. Invest in a good label maker and designate a certain space for everything, even the smallest items like paper clips or staples.
Put everything in its place
Once everything has a label and a place, be diligent about always putting everything in its proper place. If something doesn't have a place, invest in shelving, drawer storage units or storage containers to make sure that everything has its own area. If there's a space for all the office supplies, you're less likely to run into problems with cluttered break rooms and supply rooms.
Occasional reorganization
From time to time, go through the break room and make sure that everything is still organized. Reorganize as needed if some items need more space or others are taking up more room than they need. Reaffix any missing labels and make any adjustments you need before you lose track of time and end up with a big mess on your hands later down the road.
With greater efficiency and organization, you'll have an easier time managing your office. Always try to put away and organize supplies as soon as they arrive to avoid clutter and poor organization.
