The CMMS (Computerized Maintenance Management Systems market is filled with so many options, around 2000 as they say. However, selecting the best one that suits your business needs isn't an easy task. If you hastily choose a CMMS solution without analysing your needs, you'd end up wasting a lot of time in the end.
Certain parameters are crucial to the selection process, and in this article, we will be dealing with them. According to the 2017 State of the CMMS Report, it is noted that organisations that switched to preventive maintenance using CMMS saved millions of dollars in their annual budget.
Without further ado, let's jump right into the essential tips for selecting the right CMMS solution.
1. Be Clear About Your Needs and Expectations
Create a roadmap of how you plan to use the CMMS solution. Try to plan out all the nitty gritty details. When you are setting out, there are 4 basic things that you will have to consider to get optimum benefits. These include:
- Analysis along with report management
- Inventory database management
- Assets management and processing
- Preventive maintenance planning functions
2. Who Among Your Staff Would Use It?
If your purchase department is certain about the nature of staff who would be using the CMMS and their expectations out of it, it will be a lot easier for your team to zero in on the right kind of solution for your purposes. These are some basic considerations you will have to focus while making the final decision.
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The CMMS solution should be able to fix problems once and for all so that there is no recurrence of the same scenario again. The CMMS should quicken the time taken to collect and process maintenance data to a large extent.
Make sure the CMMS solution is well within your maintenance budget. The software should be able to streamline work orders and make sure they are better managed.
At the end of the day, investing in a CMMS solution should have a better return on investment. Make sure you take the time to assess it before purchase. Try to find out the ROI that you expect out of the system and the timescale that you are looking to achieve it in.
4. Assess Service Providers/Vendors
After you have narrowed down on your requirements, you should look around for the right kind of supplier. Though there are so many out there, you have to choose the right one for obvious reasons. Please exercise extreme caution while doing so.
Make sure your vendor shows you a working demonstration and several use case scenarios on how to use the software to its maximum efficiency. Try to compare the prices, application potential and feature set while choosing the right CMMS software for your business.
Some of the questions that you should be asking include,
- The compatibility factor of the new CMMS solution with the existing systems that are in use in your organization.
- How equipped are you to train your entire maintenance staff?
- When the system is to be implemented?
- Do the vendor offer any ready made training modules for you to be adopted?
Make sure that your service provider has a considerably good track record in the past. Find out how long the vendor has been operating in the market and how trustworthy are they when it comes to handling issues after installation.
Vendors like Limble CMMS who have clients across the globe should be considered. Don't take hasty decisions and end up with companies that close in a fortnight. Feel free to find answers in discussion forums, where you will find user reviews and feedback about vendors from the people who have been using them.
Customer support is a crucial factor to consider. Make sure that your vendor provides decent customer support round the clock and how you can establish communication with them when required.
I hope the tips were helpful in selecting a right CMMS Software. Let us know if you have any doubts and we will be glad to help you out.