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If you are planning an event then you will need to hire event staff that will help to run it smoothly. The quality and professionalism of the staff members will often contribute to the success of the event and is important to hire the right staff to fit the right event type. This is easier said than done of course and this article will focus on five common mistakes that are made when staffing events that can be easily avoided.
Starting from the Top Down
When staffing an event one of the hardest things to do is to communicate the event details and your preferences to the staff members and to coordinate the event. The first mistake is to eliminate the oversight position when hiring. An event coordinator or manager will handle many of the aspects of the event that you will not want to and will make sure that the proper people are in the proper place. While many of the tasks that an event coordinator or manager handle seem easy in and of themselves, coordination takes time and effort to pull off properly and it is easier to simply hire one individual to oversee the process than to have to chase after individual event staff members yourself.
A second mistake to avoid is to hire staff members before you hire your event coordinator. When hiring, start from the top and go down. Each event coordinator can provide you with their experience and expertise in the types of individuals that they enjoy working with and can help to develop a more coordinated and well-run event overall.
Experience and Expertise
The third mistake to avoid is hiring inexperienced individuals. While cooking and serving at a corporate event may not seem to be overly difficult it is a good idea to hire individuals who are experienced in catering. Paying more for experience event staff is critical for some areas such as food service and cooking and can help to avoid a major disaster and provide for a superior service for event attendees.
The fourth mistake is to avoid paying too much for certain employee types. While it is important to pay additional amounts for experienced individuals in food service, the same is not always true for event parking or security. You can save money by eliminating these types of costs, depending on the location and nature of the event. If you want to have staff dedicated to helping attendees park, obtain a valet service that works on a tip basis which should allow you to trim some of your costs but to still provide a quality service to attendees.
Know Your Attendees
Different events require different levels of service attached to them. Some events require more formal service and you will therefore need to hire more professional event staff. Other events may not need such formal event staff, particularly if the event is attended solely by company employees. They may prefer a more relaxed and informal atmosphere. Sit and think about who will be attending the event and what their expectations may be. Always keep your attendee list in mind when hiring event staff.
Conclusion
Events can be significantly impacted by the quality of the staff members that you are hiring for your event. Hiring seasoned and professional staff members can lead to better run events but will likely run up your event costs. Be cognizant of this and pay attention to your event attendee list when hiring event staff members. Be sure to hire a coordinator to ensure the event is run smoothly.
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Author Bio Box:
Thomas Jay, blogger for www.EventSourceSolutions.com. Thomas is an avid writer who lives in Orlando, Florida. He enjoys blogging on a variety of topics.
Shared by Don Zilleri
Bids By Pros moderator
Don Zilleri is an author and researcher. He is specialized in business marketing, development and is a small business owner. He learns as he writes by researching and interviewing experts and professionals in many categories and topics. Join him in Facebook and become part of his pro network in LinkedIn All Don Zilleri's article's authored exclusively for BidsByPros.com All rights reserved. If sharing, credit Bids By Pros in article source.